Fuel, tolls, and lodging for the whole drive, plus what each traveler owes.
Total miles are your one-way distance, doubled if you check round trip. Gallons are miles ÷ MPG, and fuel cost is gallons × the gas price. Lodging is hotel nights × the nightly rate. Fuel, tolls and parking, lodging, and food and extras are added into a trip total, which is divided by the number of travelers to get what each person owes.
Use a figure that reflects your trip. Highway driving at high speeds, a full car, and air conditioning all lower real MPG, so subtracting a few MPG makes a safer budget.
The per-person number divides everything evenly, including the driver's share. If someone joins for only part of the trip or skips the hotel, adjust the traveler count or work out those costs separately.
Meals, snacks, activities, parking, and a small cushion for surprises. Many travelers add 10% to 15% for unexpected costs.
No. If you want to count it, add the IRS-style per-mile cost of operating a car or an amount of your own into the extras box.